Accounts Payable Specialist - Part Time

Quick Snapshot

Pay: $22.46/hour
Schedule: Part-Time | Hybrid Schedule Possible with Supervisor Approval
Location: Petoskey, MI
Employment Type: Part-Time | Nonexempt
Experience Level: Experienced | 1+ Year
Work Environment: Professional Office | Finance | Accounting | Higher Education
Industry: Accounting | Finance | Administrative Services

Put Your Accounting Skills to Work. Support an Organization That Makes a Difference.

Ambient Recruiting is partnering with a respected educational institution in Petoskey to hire a detail-oriented and organized Part-Time Accounts Payable Specialist.

In this role, you'll help manage daily accounts payable operations, process invoices and payments, maintain accurate financial records, and support the organization's finance and business office. You'll work with purchase orders, vendor accounts, payment processing, reconciliations, and financial reporting to help ensure financial operations run smoothly and accurately.

If you're experienced in accounts payable, comfortable working with numbers, and enjoy a professional environment where accuracy, organization, and attention to detail matter, this could be an excellent opportunity to put your skills to work while enjoying a part-time schedule and an impressive benefits package.

What You'll Be Doing

As an Accounts Payable Specialist, you'll:

• Process accounts payable transactions, invoices, purchase orders, and payments

• Review invoices and check requests for accuracy and proper approvals

• Match invoices with purchase orders and route documentation for authorization

• Code invoices and enter financial information into accounting systems

• Process check runs, electronic payments, manual checks, and payment adjustments

• Maintain accurate vendor records, payment histories, and accounts payable documentation

• Reconcile vendor statements, account balances, and monthly check registers

• Monitor outstanding invoices and resolve payment discrepancies

• Process purchase requisitions and verify required departmental approvals

• Maintain financial records and assist with general ledger account reconciliation

• Prepare year-end 1099 forms and supporting financial reports

• Create and maintain Excel spreadsheets for financial tracking, reporting, and audits

• Assist with departmental expense allocations, utility billing, and recurring payments

• Maintain employee credit card and purchasing account records

• Process W-9 forms, credit applications, and tax-exemption documentation

• Support student activity fund accounting and year-end reconciliation

• Assist with audit preparation, documentation requests, and financial recordkeeping

• Follow established accounting procedures and internal financial controls

• Perform additional accounting and administrative duties as assigned

What We're Looking For

Successful candidates typically have:

• Associate's degree in Accounting, Finance, Business, or a related field

• At least 1 year of directly applicable accounting or accounts payable experience

• Understanding of accounts payable processes and financial recordkeeping

• Experience processing invoices, purchase orders, and payments

• Strong attention to detail and commitment to accuracy

• Ability to reconcile accounts and identify discrepancies

• Proficiency with Microsoft Excel and general office software

• Strong organizational and time-management skills

• Ability to manage multiple priorities and meet frequent deadlines

• Professional written and verbal communication skills

• Ability to maintain confidential financial information

• Strong problem-solving and analytical skills

• Ability to work independently while contributing to a team

• Dependable attendance and professional work ethic

Preferred Qualifications

The following experience would be especially helpful:

• Accounts payable experience in higher education, government, or public-sector organizations

• Experience using Jenzabar or similar financial management software

• Purchase order processing and vendor account management

• General ledger accounting and account reconciliation

• Electronic payment processing and check management

• Year-end 1099 preparation

• Microsoft Excel reporting and financial spreadsheets

• Financial audits and accounting documentation

• Credit card administration and expense tracking

• Experience working in a finance or business office environment

Benefits May Include

Our client offers an excellent benefits and perks package for eligible employees, including:

• Multiple retirement plan options through the State of Michigan with employer matching, effective the first day

• 7+ paid holidays, eligible from day one

• Paid Time Off and paid bereavement leave, eligible from day one

• Tuition waiver and reimbursement opportunities for eligible employees and dependents

• Employer-paid Employee Assistance Program (EAP)

• Free access to an on-site gym and fitness center

• Free admission to home sporting events

• On-site cafeteria

• College bookstore discounts

• Discounts on continuing education and lifelong learning programs

• Professional and supportive office environment

Why You'll Love This Opportunity

• Excellent retirement benefits with employer matching

• Paid holidays and paid time off beginning on your first day

• Tuition assistance opportunities for eligible employees and dependents

• Work in a professional, established educational environment

• Put your accounting, organizational, and financial skills to meaningful use

• Gain experience with financial reporting, vendor management, and accounting systems

• Enjoy a variety of responsibilities beyond basic invoice processing

• Be part of an organization that supports education and the Northern Michigan community

• Opportunity to contribute to a collaborative finance and business office team

Real Talk

This is a detail-oriented accounting and administrative position where accuracy, organization, and the ability to meet deadlines are essential.

You'll spend much of your time working with invoices, purchase orders, payment processing, financial records, and accounting software. You'll also communicate with vendors, employees, and department representatives to ensure transactions are properly documented, approved, and processed.

There will be times when you're balancing multiple deadlines, reconciling discrepancies, processing payments, or preparing financial reports. You'll need to be comfortable working independently, maintaining confidentiality, and following established financial procedures.

This position requires at least one year of directly applicable experience and an associate's degree in a related field. While the schedule is part-time, the responsibilities require someone who is organized, dependable, and confident working with financial information.

Success in this role comes from being accurate, proactive, professional, comfortable with numbers, and committed to keeping financial operations organized and running smoothly.

Why Ambient Recruiting?

Ambient Recruiting, formerly PMP Personnel Services, has been connecting talented people with great employers throughout Northern Michigan for more than 30 years. While our name has evolved, our mission remains the same: helping people find careers where they can succeed.

When you apply with Ambient Recruiting, you're gaining access to opportunities with some of Northern Michigan's best employers. Our recruiters take the time to understand your skills, experience, schedule preferences, career goals, and workplace preferences so we can connect you with positions that truly fit.

With access to a wide network of employers across Northern Michigan, one application opens the door to far more than a single position. Whether you're searching for your next accounting, finance, administrative, or professional opportunity, our team is committed to helping you find the right fit.

One application. Multiple opportunities. A recruiting team invested in your success.

Apply Today

Ready to put your accounts payable and financial administration experience to work in a professional environment with excellent benefits?

Apply today with Ambient Recruiting and let our recruiting team connect you with this Part-Time Accounts Payable Specialist opportunity in Petoskey and other accounting, finance, and administrative positions throughout Northern Michigan.

If you're detail-oriented, organized, experienced in accounts payable, and looking for a rewarding part-time opportunity, we'd love to hear from you.